A Message from the Department of Student Activities:
We recognize that you play a critical role in your student organization, and now, more than ever, you need to continue to lead. All leaders need a toolkit to help them navigate challenges, and we, in the Department of Student Activities, will continue to provide valuable updates, resources, and recommendations. Let us know how we can support you and your organization!
Student Organization Event Planning Guidance
Keep the following guidelines, best practices, and recommendations in mind as you engage in event planning activities with your student group or organization. As a reminder, Student Rule 42.4 states that, “It is expected that all student organizations will have their events, whether on or off campus, reviewed and approved by their university advisor(s).”
While not an exhaustive list, the following are items and actions your organization should consider when planning and implementing in-person programs and events. Please note that “meetings” may occur in-person, hybrid, or virtually.
Meetings
Assembly of members of a student organization or committee gathering for organizational business and includes limited activities (can be in-person, hybrid, or virtual).
In-Person Events
Assembly of members of a student organization or committee and/or outside guests (non-members) gathering in-person for a specific purpose that may include increased activity or risk. An event planning form may be required.