PROCESS

There are seven required components of the annual recognition process which can be found below and on your organization’s Recognition Checklist, viewable by logging into StuAct Online. This checklist can be used to track your progress as you complete the annual recognition process.

1. Update your leadership roster. An advisor, chief student leader, and treasurer are the minimum required positions; however, other officer positions may (and should) be officially listed on your organization’s roster so that they may access the information and resources that are available on StuAct Online.
2. Meet officer eligibility standards, including those for grades and university conduct. All undergraduates are required to have a minimum of 6 hours and a 2.0 cumulative and semester GPR for the semester prior to taking office and every semester in office. Graduate students are required to have a minimum of 4 hours and a 3.0 (2.5 for first professional students) cumulative and semester GPR for the semester prior to taking office and every semester in office. Students must be currently enrolled and be in good conduct standing with the university. Advisors must be employed as faculty or staff by Texas A&M University.
3. Update the organization’s StuAct Online profile. This helps the Department of Student Activities collect important information about the organization. This information is also displayed on the organization’s public profile and within the OrgMatch feature.
4. Have your advisor complete the “Advisor Training” modules using the Student Activities Online Training Center (found in StuAct Online once they log in). If there is more than one advisor, all listed advisors must complete the required training.
5. Have your chief student leader and treasurer complete the required “Officer Training” modules through the Student Activities Online Training Center.
6. Fill out and submit the SOFC Signature Card. The advisor, chief student leader, treasurer, and any other officers that need to complete financial transactions on behalf of the organization will need to sign the card.
7. Upload the most recent version of the organization’s constitution for review and approval by the Department of Student Activities. The organization will be contacted if any changes to the constitution are needed. For new organizations, or organizations changing their constitutions independently, here is a checklist of components required to be included in an organization’s constitution.