Payments
Using Your SOFC Account for Payments
How do I use my SOFC account to pay for something?
The SOFC can facilitate several payment types to meet your organization's needs. Whether you need to purchase something online, pay a vendor invoice, or reimburse a member, there are various options. Read on to determine which payment type best suits your situation.
Check Request
The SOFC Check Request Form is used to pay vendors with a contract or invoice or to reimburse approved
organizational expenses with paid receipts. Direct deposit is the preferred option for these payments. Ensure your vendor is set up for direct deposit with the SOFC before selecting this option.
Watch Check Request Tutorial Video
Credit Card Payment Request
The SOFC Credit Card Payment Request allows organizations to request an online or telephone payment by credit card.
This option can cover expenses like catering, conference fees, travel expenses, and online shopping without needing personal funds.
Watch Credit Card Payment Tutorial Video
Cash Advance
The SOFC Cash Advance Request provides working cash for short-term use up to $1500. Cash advances may not be used for services, rentals, gift cards, alcohol, gifts over $100, income payments including tips, prizes,
awards, donations, membership dues, or delivery fees.
Watch Cash Advance Tutorial Video
Transfer Request
The SOFC Transfer Request is only used for transactions between SOFC accounts, such as transferring money between student organizations or within your organization's sub-accounts.
On Campus Approval to Charge
The SOFC Approval to Charge Form allows for payment pre-approval for eligible Texas A&M University
payments based on expense estimates. This option is available only for transactions with TAMU departments.
Watch Approval to Charge Tutorial Video
Scholarship, Award, or Donation Request
The Scholarship/Award/Donation Request Form is submitted to request the disbursement of funds for scholarships, awards, and donations. Refer to the SOFC Instructional Guide for more specific information.
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Vendor and Direct Deposit Setup
To set up a vendor in the Texas A&M payment system or for direct deposit, complete the appropriate form:
- Direct Deposit with a TAMU UIN for TAMU students, faculty, or staff with a valid UIN.
- Vendor Set Up & Direct Deposit for non-TAMU vendors.
Texas A&M requires all domestic vendors to be paid via direct deposit as of January 1, 2019.
Instructional Guide
Payment Requests Guide
Access Payment Requests within the full Instructional Guide for detailed information on all payment types.