A Message from the Department of Student Activities:

We recognize that you play a critical role in your student organization, and now, more than ever, you need to continue to lead. All leaders need a toolkit to help them navigate challenges, and we, in the Department of Student Activities, are here to help! Even though we are at a distance, Student Activities will continue to provide updates, resources, and recommendations. Let us know how we can support you and your organization, and remember – practice physical distancing, Ags!

Dr. Christine Gravelle, Director

The latest COVID-19 Guidance from Texas A&M University:

NEW November 10, 2020 On-campus indoor or outdoor student organization events and gatherings of more than 10 must receive approval from the Office of the Vice President as described below.

October 30, 2020 Student organization travel and student organization event guidance/protocols have been updated. Per the Texas A&M COVID-19 guidance, international travel by recognized student organizations remains suspended. Requests for domestic Texas A&M University mission-essential travel must be submitted using the MaroonLink event planning form. The Department of Student Activities will route the form to the Office of the Vice President for Student Affairs for final approval. Final approval is required prior to departure. Additional guidance is listed below.

Click here to find out more about: 

  • Campus Engagement & Traditions
  • Extended Orientation
  • Leadership & Service Center
  • Office of Fraternity & Sorority Life
  • Student Organization Development & Administration (SODA)
  • Student Organization Finance Center (SOFC)

Contact our offices to set up virtual appointments or get your questions answered.  

Email SODA to set up a zoom meeting or ask student organization-related questions.

Visit the SOFC on their virtual platforms: 

YouTube: tx.ag/SOFCOnDemand

Virtual Office Hours: tx.ag/SOFCVirtualOfficeHours

Student Organization Resources & Updates

Please consider Texas A&M University your primary source of information for COVID-19-related university, academic, and campus life updates. We recommend utilizing our COVID-19 Event Planning Policy Guide to create thoughtful risk management plans for your organization’s events in the midst of COVID-19.

ATTENTION: All student organization travel events, and on-campus indoor or outdoor events or gatherings of more than 10 must receive Office of the Vice President for Student Affairs (OVPSA) approval prior to taking place. Please use the checklists below to submit your event or activity for approval.

Key Tips/Links: (and printable version of checklists)

  • Student Organization Event Planning Guide: Document provides key guidelines about how student organizations should operate in our COVID environment. Key elements focus on risk management associated with face coverings, physical distancing, and venue capacity.
  • MaroonLink Event Form Tutorial: Learn how to complete a MaroonLink Event Form, which is required in order to host events on campus or travel outside 25 miles of TAMU. Note: All on-campus events/meetings and all student organization travel must complete the event form to be in alignment with TAMU COVID guidelines.
  • Travel Guidelines: Review the TAMU travel guidance posted on the TAMU website. This website outlines key safety guidelines when planning travel.
  • Travel Information Form: Any student organization who travels outside of 25 miles from TAMU must complete the Travel Information Form per student rules.
  • Virtual Meeting Engagement Learn more about virtual meeting facilitation and engagement by viewing the following video from our guest speaker, Reagan Pugh, in our webinar series. Check out the Zoom support center, which offers great tutorials.
  • Student Rules If student organizations do not abide by published guidelines, they will be subject to the Student Organization Accountability Process. (TAMU Student Rules: Student Rule 41, Student Rule 24.4.9)
  1. Make A Plan:  Discuss travel plans with advisor, review the COVID travel website,  assemble plans and protocols for COVID compliance and travel plans, and review the MaroonLink Event Form tutorial 3 to 4 weeks prior to departure.
  2. Submit Travel Forms: Submit the MaroonLink Event Form at least 2 weeks prior to travel.
  3. Address Feedback: Review and respond to feedback on the MaroonLink Event Form provided by Student Activities and campus partners.
  4. Await Approval:  The MaroonLink Event Form will be routed to OVPSA for review and approval. Travel is granted upon approval by advisor and OVPSA.
  5. Submit Travel Information: Submit the Travel Information Form 48 hours in advance of travel. Ensure collection of waivers for all participants (see template).
  1. Make A Plan: Discuss event plans with advisor, review the Student Organization Event Planning Guide, assemble plans and protocols for COVID compliance and event plans, and review the MaroonLink Event Form tutorial 3 to 4 weeks prior to departure.
  2. Submit Event Plans: Submit the MaroonLink Event Form at least 2 weeks prior to event.
  3. Address Feedback: Review and respond to feedback on the MaroonLink Event Form provided by Student Activities and campus partners.
  4. Await Approval: MaroonLink Event Form will be routed to OVPSA for review and approval. Event is granted upon approval by advisor and OVPSA.
  1. Make A Plan: Discuss event plans with advisor, review the Student Organization Event Planning Guide, and assemble plans and protocols for COVID compliance and event plans.
  2. Select A Venue: Select a venue that has a posted capacity that meets your organization needs. If there is not a posted capacity, please abide by 113 sq. ft per person.
  3. Execute Event: Conduct a successful event by following the Student Organization Event Planning Guide.
  1. Make A Plan: Discuss event plans with advisor, review the Student Organization Event Planning Guide, and assemble plans and protocols for COVID compliance and event plans.
  2. Seek Local Approval: Complete application through the City of College Station or City of Bryan. Call the Bryan City Manager’s Office at 979-209-5100 to request an application. Mayor approval must be granted prior to hosting an outside gathering of 10 or more people if inside the city limits. County judge approval is required for events of 10-100 or 100 or more if taking place in an unincorporated area.
  3. Execute Event: If approved by Mayor, conduct a successful event by following the Student Organization Event Planning Guide.

Student Organization Finance Center

Due to the current conditions surrounding COVID-19, the SOFC (Koldus 235) will be open Monday, Tuesday, Wednesday, and Friday from 8:00 A.M. until 3:00 P.M. and Thursdays from 10:30 A.M. until 3:00 P.M. until further notice. Visit our Virtual Office Hours for assistance. To schedule an appointment or for other questions, email sofc@stuact.tamu.edu or call 979-845-1114.

We continue to encourage virtual services for your health and convenience.

SOFC payment requests and other documents are available digitally through SOFC eForms.

Completed Signature Cards may be emailed to sofc@stuact.tamu.edu.

Your organization’s Marketplace store can be used for such business as collecting dues, selling merchandise, and soliciting small donations. Contact sofcga@stuact.tamu.edu for assistance setting up your storefront.

SOFC Training is available online. Officer and Advisor Essentials modules and Marketplace training are available in the StuAct Online Training Center or visit the SOFC YouTube Channel for topic-specific videos.

Services such as Cash Advances, Credit Card Terminal check out, and in-person office appointments may be limited, so check with the SOFC team before traveling to Koldus.

Helpful Resources