SANDWICH BOARD DISPLAY GUIIDELINES FOR STUDENT ORGANIZATIONS AT TEXAS A&M UNIVERSITY (form at bottom of page)
REVISED 11/16/00
The University has extended the advertising privileges of sandwich boards to Recognized Student Organizations to provide information about upcoming meetings and events. Any display considered in violation of University regulations will be removed.
The following guidelines provide instructions to assist student organization leaders in obtaining permission to place sandwich board advertisements on campus in accordance with University policy. A sandwich board is defined as any outdoor free-standing advertisement of any kind.
Please be a considerate Aggie; our campus is open to the public and sometimes our visitors are small children. We ask that you keep this in mind when designing your sandwich board.
1. Eligibility for Sandwich Board Advertising
Before requesting permission to advertise with a sandwich board(s), make certain of the following:
- The organization is officially recognized by Texas A&M University.
- The organization has not exceeded the two (2) week limit regarding placement of sandwich boards. This policy limits each organization to two weeks of sandwich board advertising in a calendar month.
2. Sandwich Board Display Information
Sandwich boards may not be used to advertise off-campus businesses or organizations and must comply with University policies regarding publicity and posting. Information that may be presented on approved sandwich boards is limited to the following:
- a. Name of the organization and organization logo prominently displayed (must be in larger letters than other information on the board)
- b. Meeting time, place, and date(s)
- c. Title and brief narrative description of upcoming events
- d. Pictures and/or graphics that directly relate to an upcoming special event or program
- e. Elections coordinated through Student Government (RHA, Class Council, etc.) (This may be displayed only during the specific campaign time periods.)
- f. Silver Taps ceremony information
3. Obtaining Sandwich Board Permit Applications
- Sandwich board permit applications can be obtained in the Department of Student Activities (Room 125, Koldus Building). These permits are only available to recognized student organizations.
- The form has to be completed and signed by the club president and advisor.
- A sketch of the sandwich board dimensions and content must be attached to the application.
- The form should be taken to the appropriate Area Monitor. This person must sign the form before it is turned into the Department of Student Activities. At this time, a tentative space will be reserved for your organization. The reservation will not become final until the sandwich board permit is issued. Only one (1) sandwich board is allowed per area - per organization.
- ALL NECESSARY PAPERWORK MUST BE TURNED INTO THE DEPARTMENT OF STUDENT ACTIVITIES AT LEAST ONE WEEK PRIOR TO THE FIRST DAY OF ADVERTISING.
- When the sandwich board permit application is considered complete and in order, the organization will be issued a permit and the Area Monitor will be notified in order to finalize your space reservation.
- Each organization is responsible for attaching a copy of the approved permit onto the sandwich board(s). Sandwich boards without the permit attached will be disposed of at the advertiser's expense ($25 per board). Only one (1) sandwich board is allowed per area - per organization.
NOTE: Remember, tentative reservations will be cancelled in cases where permits are not completed at least one week prior to the start of the display.
4. Locations
Sandwich boards may only be placed in the following designated areas unless otherwise authorized by the building proctor or area site manager.
- Across from the Commons (Greenhouse Area)
- Chemistry Fountain Area
- Academic Plaza (between Academic Building and the Library)
- Rudder Fountain
- West Campus Mall Area (by the flag poles)
- Sbisa
Sandwich boards placed in unauthorized places will be removed at the sponsor's expense ($25 per board).
5. Displaying Approved Sandwich Boards
In order to display an approved advertisement on a sandwich board, the following must occur:
- A copy of the sandwich board permit must be attached to each sandwich board. This should be placed underneath and covered with plastic.
- The name of the sponsoring organization and contact phone number must be displayed on the board.
- Sandwich board size MAY NOT exceed 48" x 36" -- double sided.
Failure to comply with any of the above guidelines will result in the immediate cancellation of the sandwich board permit. In addition, the student organization involved may forfeit further advertising privileges.
6. Post-Display Responsibilities
After advertising, the following must occur:
The sponsoring student organization must remove the sandwich board display in a timely manner - the day after the final approved day of advertising. Failure to do so will result in a suspension of display privileges. All expenses incurred in removing sandwich boards for organizations will be charged to the sponsoring student organization's SOFC account ($25 per board).
Notify Tim Sweeney in the Department of Student Activities (Room 166, Koldus Building) of any complaints regarding the displays.
