Third
Party camps are covered under University Rule
11.99.99.M1: Camps and
Enrichment Programs, and Standard Administrative Procedure
11.99.99.M1.01:
Camp and Enrichment Program Procedures, if they meet the provisions stated
in Section 2.1.1 of the procedure. Except for the use of the University's
facilities, a Third Party Camp is not otherwise affiliated with TAMU. Third
Party Camps must have a University department sponsor for the camp and are
subject to the same approval and insurance coverage criteria as University
camps. Third Party camps must provide evidence of a General Liability
Insurance Policy under which Texas A&M University is listed as
"additional insured". The University sponsoring department must
receive a portion of the net proceeds generated from the operation of a Third
Party camp.
Third Party Camp operators and TAMU sponsors of Third Party Camps must comply with the following provisions:
- A contract shall be established between TAMU sponsoring departments and the Third Party camp (see contract template);
- All contracts MUST be processed through the TAMU Department of Contract Administration. Review of the contract must be completed by the Department of Contract Administration before the application can receive approval. In the interest of expediting the camp application, a copy of the contract submitted to Contract Administration should be included with the camp application; and
- Third Party Camps are required to submit a current Certificate of Insurance (CI) with the camp application. The Certificate of Insurance (CI) should list Texas A&M University as "additional insured" during the period that the Third Party camp activities are held at Texas A&M University or Texas A&M University- Galveston. In an instance where a CI has not been renewed or updated at the time the camp application is submitted, the Third Party Camp should attach a note that the CI will be forwarded as soon as the insurance is purchased or renewed. Third Party camps are advised that an application will not be processed until valid proof of insurance is provided.
Insurance requirements are:
General Liability:
$1,000,000.00 minimum with additional coverage required if more than the Third Party camp and Texas A&M are insured on the policy.
Accident Medical:
$25,000.00 for ALL camps.
Third Party camps must use the Emergency Medical Facility notification letter specified for Third Party Camps and must include information specific to the Third Party Camp's accident medical insurance policy.
